Privacy in Psychological Assessments: Key Questions Answered - Psychiatry

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Issues related to psychological counseling?


Hello, doctor: After graduating from high school, I received treatment at the psychiatric department of Hospital A and underwent a psychological evaluation there (the report has been uploaded to the National Health Insurance system).
I am currently attending university and have regular monthly appointments at Hospital A.
I would like to ask: (1) If the clinical psychologist hired by the school uploads the psychological evaluation report to the National Health Insurance system, will the psychiatrist at Hospital A be able to see the report from my school evaluation? (2) Can the clinical psychologist at the school access the psychological evaluation report I received at Hospital A? (I am concerned that the clinical psychologist might see my previous data from Hospital A before conducting their evaluation.) (3) Is the psychological evaluation report only accessible to psychiatrists (or psychosomatic specialists)? (3-1) Following up on the previous question: If it is not only accessible to psychiatrists, do all medical specialists have the authority to view it? (Would this mean that if I visit for a cold, they could also access my report?) (4) Do school administrators and counseling psychologists have the authority to access my psychological evaluation report conducted at the school at any time? (5) If the school psychologist assesses that I have a high risk of self-harm (suicide), will I be sent to the hospital for protective restraint? (6) If I have suicidal thoughts, can I discuss with the psychologist how to carry them out to ensure success? Thank you, doctor.

Zhe shi yi wei nin ming shi yong zhe, 10~19 year old female. Ask Date: 2024/03/31

Dr. Li Guanying reply Psychiatry


Dear Sir/Madam,
From your letter, it is evident that you are experiencing discomfort and distress.
Patient privacy is governed by data protection regulations, and you can refer to relevant websites for more information.
The recent surge in the pandemic has led the Centers for Disease Control and Prevention (CDC) to define the symptoms arising from long-term effects of acute COVID-19 infection as "Post-COVID Conditions," also known as "Long COVID." Although daily confirmed cases of COVID-19 remain high, current public health policies are leaning towards achieving a balance with the virus, which includes monitoring for "Long COVID" symptoms even in asymptomatic individuals.
The resulting physical and mental stress can easily lead to anxiety and the recurrence of other mental health disorders, which should not be underestimated.
Clinical findings indicate that, in addition to moderate to severe cases, individuals with mild or asymptomatic infections may also experience Long COVID, with symptoms sometimes lasting up to four months.
According to outpatient statistics, the most common symptoms of Long COVID include respiratory issues, followed by fatigue, and cognitive dysfunction often referred to as "brain fog," which can impair memory and concentration, subsequently affecting work and daily life.
Sometimes, individuals may not realize they have Long COVID, and the impact of cognitive dysfunction can lead to a decline in performance at work, increasing mental stress and potentially triggering a recurrence of mental health issues.
Some individuals who experienced only mild respiratory symptoms, such as a cough, and who consulted via telemedicine, may have recovered within a week but later found it difficult to express their thoughts clearly and experienced a decline in physical stamina.
Athletes often feel overwhelmed, fearing that their performance may be affected, which can lead to insomnia.
Those who have recovered from COVID-19 may still face mental and physical stress in balancing family life and work, leading to ongoing symptoms such as insomnia, fatigue, restlessness, anxiety, depression, and cognitive dysfunction, which should prompt consideration of Long COVID.
Moreover, among patients experiencing Long COVID symptoms, women are more likely to encounter complications related to mental health, emotional well-being, endocrine issues, and fatigue.
Maintaining a regular exercise routine, adhering to a normal schedule, ensuring adequate sleep, and practicing self-relaxation can help mitigate concerns about the duration of Long COVID symptoms.
However, if symptoms persist for more than a month without improvement, it is advisable to seek professional medical assistance to prevent the emergence of more complex issues, especially for those who are already prone to anxiety, as this can exacerbate their condition.
In addition to medication and psychotherapy, repetitive transcranial magnetic stimulation (rTMS) is a non-invasive treatment that does not require anesthesia, has a high safety profile, and does not necessitate hospitalization.
It can improve anxiety and depressive symptoms, showing significant improvement in patients with treatment-resistant depression or those unable to tolerate medication side effects after rTMS therapy.
Unfortunately, our facility does not have a psychologist available to address your concerns, and complex issues cannot be resolved solely through online inquiries.
Our outpatient services are available Monday through Friday, both in the morning and afternoon.
We recommend that you consider visiting our clinic for a personal assessment of your symptoms, so we can collaboratively determine the best course of action for you.
Wishing you good mental and physical health.

Reply Date: 2024/03/31

More Info


Understanding privacy in psychological assessments is crucial, especially for individuals navigating the complexities of mental health care. Your questions reflect a deep concern about confidentiality, the sharing of medical records, and the implications of psychological evaluations. Let’s address your inquiries one by one, while also providing some context regarding privacy laws and ethical considerations in mental health care.

1. Access to Psychological Reports by A Hospital's Psychiatric Staff: Generally, if you undergo a psychological assessment at your school and the report is uploaded to a health insurance system, it is typically accessible to healthcare providers within that system, including those at A Hospital. However, access is often limited to those directly involved in your care. Therefore, while the psychiatric staff at A Hospital may have the ability to view your school’s psychological assessment, they would usually only do so if it is relevant to your treatment. This is governed by privacy regulations, such as HIPAA (Health Insurance Portability and Accountability Act) in the United States, which protects your health information.

2. Access to A Hospital's Psychological Reports by School Psychologists: School psychologists generally do not have access to your medical records from A Hospital unless you provide explicit consent for them to share information. Confidentiality is a cornerstone of psychological practice, and your records should remain private unless you authorize their release. If you are concerned about this, it is advisable to discuss it directly with your school psychologist before undergoing any assessments.

3. Who Can Access Psychological Assessment Reports: Psychological assessment reports are typically accessible only to licensed professionals involved in your care, such as psychiatrists and psychologists. However, if the report is part of a broader health record, other medical professionals may have access depending on the policies of the healthcare facility and the laws governing patient privacy. For instance, if you visit a general practitioner for a cold, they may not have access to your psychiatric evaluations unless it is deemed necessary for your treatment.

4. Access by School Officials and Counselors: School administrators and counselors may have the right to access psychological assessment reports, but this is usually contingent upon the policies of the educational institution and the laws regarding student privacy (like FERPA in the U.S.). Typically, they would need a legitimate reason to access your records, and you should be informed if this occurs.

5. Risk Assessment and Protective Measures: If a school psychologist assesses that you are at high risk for self-harm or suicide, they have a duty to ensure your safety. This may involve contacting emergency services or arranging for you to be evaluated at a hospital for protective measures. This is a standard procedure aimed at ensuring your safety and is not taken lightly.

6. Discussing Suicidal Thoughts with a Psychologist: It is crucial to understand that discussing suicidal thoughts with a mental health professional is meant to be a safe space for you to express your feelings. However, if you express a desire to act on those thoughts, the psychologist is ethically and legally obligated to take action to ensure your safety. This may involve creating a safety plan or involving emergency services if necessary. It is not appropriate to discuss methods of self-harm or suicide in a way that seeks to ensure success; rather, the focus should be on finding help and support.

In conclusion, your concerns about privacy and the sharing of psychological assessments are valid and important. Mental health professionals are bound by ethical guidelines and laws designed to protect your privacy. If you have specific concerns about your situation, it may be beneficial to have an open conversation with your healthcare providers about confidentiality and the handling of your records. Seeking help is a courageous step, and understanding your rights regarding privacy can empower you in your mental health journey.

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